Coaches & Sponsors
Joining the Team
The following information provides mandatory requirements for all coaches/sponsors at the Cheltenham School District.
All EDEP (Extra Duty Extra Pay) personnel may begin working with our students in the district only when they are approved by the Human Resources Department. A confirmation email to the candidate will be sent directly from the Applicant Tracking system notifying them when they are cleared to work.
Application:
Once you apply for a position on Cheltenham.org, the Athletic Department will reach out to Human Resources regarding the recommendation to hire. Human Resources will reach out to the successful candidate and will send onboarding documentation to be completed.
- Inquiries regarding onboarding documentation: Call Human Resources at 215-886.6207 or email HR@Cheltenham.org to submit your pre-employment paperwork.
Minimum Requirements:
All employees, coaches/sponsors, and contractors are mandated to have clearances. The aforementioned is responsible for the payment of their own clearances. Volunteer clearances are unacceptable; for EMPLOYMENT must be selected as the type of background check.
- ACT 34 (PATCH - PA STATE POLICE): https://epatch.pa.
gov/home - ACT 151 (CHILD ABUSE): www.compass.state.pa.
us/cwis - ACT 114 (FBI): https://www.identogo.
com/locations/pennsylvania PDE: *School District Service Code: 1KG6XN (this is not a discount code)
Your clearances must be within one year old of the date of your hire, and they must be renewed every five years. Please ensure that the Human Resources Department receives your most recent clearance(s) and please keep copies for your own records. Submit your three renewed clearances to this depository link clearance compliance form SY26-27.
Mandatory Reporting Training (Act 126)
Upon the onboarding process, you will receive an email directly from Vector Solutions with a link to complete this requirement. You must complete this training prior to having access to our student population. The Act 126 training completed through the District's Vector Solutions provides email reminders near your five (5) year expiration date. Please check your spam and ensure the Human Resources Department has your most up-to-date contact information. HR@Cheltenham.org.
General inquiries: (Contracts, Payments)
Contact the Athletics and Activities Office at CHS (215-517-3728) or Cedarbrook (215-576-5610).
Annual Educational Requirement Links (AD's Office)
In addition, the following continuing educational courses will be required for coaches engaged at a PIAA Member School (Effective July 1, 2016*)
Core Courses (complete a coaching education course and a First Aid course from either of the two providers below):
NFHS (access info @ www.nfhslearn.com)
Fundamentals of Coaching ($50)
First Aid, Health and Safety for Coaches ($45)
ASEP (access info @ Human Kinetics)
Coaching Principals (fee depends on instructor)
Sport First Aid (fee depends on instructor)
*NOTE: All coaches currently employed or engaged by a PIAA member school must complete two courses as provided above no later than June 30, 2018. Coaches hired after July 1, 2016, will have two years from their date of hire to complete this requirement.
